Introduction to Groups in Tally Prime
In accounting software such as Tally Prime, the concept of Groups plays a very important role. A group is a place where ledgers of the same accounting nature are combined or classified together. Tally’s accounting system and most of its financial reports depend on how ledgers are grouped.
If a ledger is placed under the wrong group, it may cause errors in financial reports such as the Balance Sheet or Profit & Loss Account. Therefore, it is extremely important to understand the nature of a ledger and place it under the correct accounting group.
Tally Prime already provides predefined groups to simplify the accounting process. Users must understand these groups and their uses before creating ledgers.
What is a Group in Tally Prime?
A Group in Tally is a classification system that organizes ledgers according to their accounting nature.
Customer Accounts
- Customer ledgers
- Grouped under Sundry Debtors
Supplier Accounts
- Vendor ledgers
- Grouped under Sundry Creditors
Bank Accounts
- Current accounts
- Grouped under Bank Accounts
No of Total Groups in Tally
Divided as Per Tally (Revenue Nature)
Revenue Groups
Related to Earning / Income
Shown in Profit & Loss Account
Non-Revenue Groups
Related to Business Assets & Liabilities
Shown in Balance Sheet
Same Groups Can Also Be Divided As
Primary Groups
Main classification categories used in Tally.
Sub Groups
Detailed classification created under primary groups.
How to View Default Groups in Tally Prime
To view the list of default groups in Tally Prime:
This option allows users to see all the primary groups and sub-groups already available in Tally.
Primary Groups (15)
Sub Groups (13)
NON-REVENUE GROUPS (Effect in Balance Sheet)
Non-revenue groups are the accounts that appear in the Balance Sheet instead of the Profit & Loss Account. These groups mainly represent the financial position of a business, such as assets, liabilities, and capital.
Correct grouping of ledgers ensures that financial statements are accurate and easy to analyze. Understanding these groups helps accountants and Tally users prepare proper balance sheets and maintain reliable books of accounts.
1. Capital Account
Ledgers related to the capital and reserves of the business are grouped under this category.
(a) Reserves and Surplus (Retained Earnings)
Includes reserves created from profits and accumulated profits or losses carried forward from previous financial years.
2. Loans (Liabilities)
This group contains ledgers related to loans taken by the business from banks, financial institutions, or other parties.
In the Balance Sheet, loans appear on the liability side below capital accounts.
(a) Bank OD / Bank OCC Accounts
Ledgers related to loans from banks or financial institutions are grouped under Bank OD/OCC accounts.
Bank OD – Bank Overdraft Account
Bank OCC – Bank Over Cash Credit Account
(b) Secured Loans
Loans taken against security are grouped under Secured Loans.
(c) Unsecured Loans
Loans taken without providing any security are grouped under Unsecured Loans.
3. Current Liabilities
All accounts related to short-term liabilities of the business are grouped here.
These accounts generally appear on the left side of the Balance Sheet.
(a) Duties & Taxes
This group includes taxes and duties imposed by the government.
Some taxes such as Entry Tax or Octroi are generally treated as Indirect Expenses or Purchase Accounts depending on company policy.
(b) Provisions
Sometimes expenses occur in the current accounting period but are paid later.
For example, salary for March is usually paid in April, but according to accounting principles the expense must be recorded in March itself.
(c) Sundry Creditors
Suppliers of goods or services from whom the business purchases materials on credit are grouped under Sundry Creditors.
4. Branch / Divisions
Ledgers related to different operational units of a business are maintained under this group. These may include branches, divisions, and related business entities operating under the same organization.
These accounts work like normal party ledgers in Tally. However, complete accounting books of branches cannot be maintained here.
5. Suspense Account
A Suspense Account is used when the source or nature of a transaction is temporarily unknown. The amount is recorded here until the correct account is identified.
For example, if money is deposited into the bank but the exact source of the amount is not known, it can be temporarily recorded in the Suspense Account.
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